Representative, Donor Services

UNIVERSITY OF ILLINOIS FOUNDATION has an immediate opening for an Representative, Donor Services The University of Illinois Foundation is the official fundraising and private gift-receiving organization of the University of Illinois.
It works closely with alumni and friends, faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs and opportunities that benefit the University.
The Representative, Donor Services contributes to the smooth operation of the department by providing support and follow-through to staff and management.
Acts as liaison with others and performs various reporting and organizing tasks such as updating of constituent records, completing budgeting tasks for the department, ordering supplies and maintaining departmental communications.
Also performs routine administrative functions such as scheduling appointments, maintaining paper and electronic files, and providing information to callers.
DUTIES AND RESPONSIBILITIES: Serves as a liaison for both internal and external stakeholders including but not limited to UI Foundation leadership and staff, university and advancement leadership, and external partners such as donors, service providers and vendors.
Acts independently, when possible, to facilitate communications.
Coordinates departmental schedules and contributes to the smooth operations of the department.
Exhibits excellent customer service as the first point of contact for Donor Services phone communications and as a team member for UIF phone communications.
Drafts, edits, and analyzes communications, documents, and operational items.
Prepares, maintains, and organizes reports and information based on departmental and institutional needs.
Scans and records confidential and secured documents and materials, adhering to all data standards for storage and maintenance, including the appropriate and timely filing and routing of items.
Processes pre-authorized financial transactions and monitors budgetary expenditures on an ongoing basis on behalf of the department.
Provides budget, communication, and extra project support to Gift Planning and Marketing and Communications as needed.
REQUIRED QUALIFICATIONS: Minimum three years of work experience as administrative professional in fast-paced office environment.
Strong organizational and time management skills and proven ability to excel in a fast-paced objective-focused, professional environment with the capacity to routinely manage shifting deadlines and priorities.
Proven ability to be resourceful, to handle unexpected situations or challenges and to manage multiple tasks simultaneously while adjusting to changing priorities.
Must possess critical thinking skills and be capable of making independent decisions.
Excellent verbal and written communication skills are necessary to interact effectively with colleagues, clients, and other stakeholders.
Attention to detail and the ability to maintain confidentiality.
Strong interpersonal skills, including professionalism, friendliness, and the ability to work well in a team.
Proficiency in computer applications, including word processing, spreadsheets, and presentation software.
Knowledge of office equipment, such as printers, scanners, and fax machines.
High-level of proficiency in MS Office suite and the propensity to become proficient in Blackbaud (or equivalent customer relationship management system) and related technical systems.
Exhibits development program values of integrity, civility, collaboration, innovation and impact.
Competitive benefit package and compensation commensurate with experience.
Comprehensive background check including but not limited to a criminal conviction and credit check will be conducted.
Application Deadline: February 8, 2024 Application Process: For full consideration for the role, all candidates must complete an online application and include a resume.
Candidates may create a profile through https://jobs.
uif.
uillinois.
edu.
For further information regarding application procedures, contact Foundation Human Resources at uifhrsearches@uif.
uillinois.
edu.
THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER