Coordinator of Research Programs - Beckman Institute

Coordinator of Research Programs - Beckman Institute Beckman Institute for Advanced Science and Technology Job Summary Assist Director, leaders, and participating faculty, staff, and students of the Center for Label-free Imaging and Multiscale Biophotonics (CLIMB) with all matters related to their CLIMB-related research and administrative needs, including serving as a liaison with administrative assistants of CLIMB faculty leaders, NIH program officers and staff, departmental business offices and Beckman Institute staff.
Duties & Responsibilities Assist in the planning, coordination, and scheduling of CLIMB-related meetings such as but not limited to weekly and annual CLIMB meeting, monthly TRD meeting, External and Internal Advisory Boards, Student Leadership Council, Annual Summer School, iOptics Seminar Series, meetings with Collaborative Project and Service Project Teams and other Center education and training programs assigned to other staff.
Serve as liaison between students, staff, outside agencies (such as the Press and granting agencies), Office of Technology Management and CLIMB-members.
In collaboration with the Beckman Communication office, oversee the design and maintenance of CLIMB website.
Arrange PI, external collaborator and student travel, including airfare, lodging, etc.
and process expense reports following travel.
Coordinate visits from granting agencies and research collaborators.
Prepare, collect input and structure draft of annual progress report to NIH with CLIMB leadership input, including all required accessory forms.
Work with Beckman and campus grant business offices to submit on-time to NIH.
Establish, record and track success metrics for the Center and prepare summaries and reports at least annually.
Prepare, collect input, edit and publish monthly newsletter online for Center.
Plan, organize, prepare and/or proofread reports to campus offices and federal agencies as well as scientific journal articles, manuscripts and conference abstracts.
Monitor the financial activity of assigned accounts and interact with appropriate business offices to ensure accurate financial reporting.
Hire and supervise student employees as necessary.
Manage purchasing on CLIMB grant, including submission of orders through i-Buy or orders placed via P-card/T-card.
Additional Physical Demands • Requires on-site in-person work, with flexibility for virtual meetings when needed • Requires the ability to work under pressure • The work environment is pleasant • Equipment is state-of-the-art • No known risks or discomforts Minimum Qualifications 1.
Bachelor’s degree.
2.
A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position.
(Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.
) 3.
Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.
Knowledge, Skills and Abilities Knowledge of University policies and procedures regarding budgets and expenditures, grants and contracts, purchasing and travel Demonstrated knowledge and experience in meeting submission deadlines of reports or the like that involve multi-faceted, detail-oriented tasks Demonstrated ability to exercise discretion and work independently in managing and overseeing projects Ability to prioritize tasks and work independently in a fast-paced, multi-tasking environment Ability to develop and maintain effective work relationships with internal and external constituencies Outstanding organizational skills and exceptional oral and written communication skills Appointment Information This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis.
The expected start date is as soon as possible after the posting period closes.
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The salary range for this position is $60,209 - $61,000/year.
Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements and budget constraints.
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For more information on Civil Service classifications, please visit the SUCSS web site at https://www.
sucss.
illinois.
gov/pages/classspec/default.
aspx.
Application Procedures & Deadline Information Applications must be received by 6:00 pm (CST) on March 26, 2024.
Apply for this position using the Apply Now button at the top or bottom of this posting.
In order to be considered as a transfer candidate, you must apply for this position.
Applications not submitted through https://jobs.
illinois.
edu will not be considered.
If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.
For further information about this specific position, please contact jobs@beckman.
illinois.
edu.
For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.
Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process.
Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.
edu.
Requisition ID: 1023230 Job Category: Administrative Apply at: https://jobs.
illinois.
edu