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Posted : Friday, April 12, 2024 02:24 AM
Graduate Programs Assistant
Department of Mechanical Science and Engineering
Grainger College of Engineering
The Department of Mechanical Science and Engineering consistently ranked in the top 6 programs in the nation is seeking qualified candidates for the full-time position of Graduate Programs Assistant.
This position will provide assistance for the MechSE Graduate Programs Office with outreach, advisement, and building relationships with potential program applicants.
Duties & Responsibilities Program Admissions Activities- Reviews graduate applications for accuracy and completion before processing; approximately 800-1,000 applications during the fall admissions cycle and 400-500 applications during the spring cycle annually.
Assists with graduate fellowship nominations statements, ratings forms, and general fellowship processing.
Assists international students with registering for the Oral English Assessment Intention (OEAI) as needed.
Program Support Activities- Serves as first point of contact for office.
Responsible for managing office inbox, answering a broad range of questions and inquiries from students and faculty regarding graduate program and departmental operations, enrollment, required and elective courses, teaching and research assistant assignments, fellowships, degree requirements, deadlines, etc.
Prepare correspondence requiring policy interpretation to prospective students, current students, faculty, staff and other constituents.
Assists with submission of the department Pcard and Tcard transactions and submitting purchasing requests for programs office.
Assists with recruitment event arrangements for travel, hotel, meals and other expenses.
Assists with administration of graduate student recruiting events.
Assist with additional appropriate related graduate programs duties to further the mission of the department.
Other duties as assigned Minimum Qualifications Bachelor’s degree.
Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.
Preferred Qualifications Experience in an academic unit.
Knowledge, Skills and Abilities Excellent command of grammar, spelling, punctuation, and writing skills.
Excellent customer service, follow-up, and technical computer skills.
Ability to organize and manage diverse activities.
Appointment Information This is a 100% full-time Civil Service Graduate Programs Assistant position, appointed on a 12-month basis.
The expected start date is as soon as possible after the close.
The minimum hourly rate for this position is $20.
69 per hour, commensurate with experience and qualifications.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.
sucss.
illinois.
gov/pages/classspec/default.
aspx.
Application Procedures & Deadline Information Applications must be received by 6:00 pm (CST) on February 23, 2024.
Apply for this position using the Apply Now button at the top or bottom of this posting.
In order to be considered as a transfer candidate, you must apply for this position.
Applications not submitted through https://jobs.
illinois.
edu will not be considered.
If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.
For further information about this specific position, please contact Hannah Dorsey at hdorsey@illinois.
edu.
For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.
Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process.
Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.
edu.
Requisition ID: 1022277 Job Category: Administrative Support Apply at: https://jobs.
illinois.
edu
This position will provide assistance for the MechSE Graduate Programs Office with outreach, advisement, and building relationships with potential program applicants.
Duties & Responsibilities Program Admissions Activities- Reviews graduate applications for accuracy and completion before processing; approximately 800-1,000 applications during the fall admissions cycle and 400-500 applications during the spring cycle annually.
Assists with graduate fellowship nominations statements, ratings forms, and general fellowship processing.
Assists international students with registering for the Oral English Assessment Intention (OEAI) as needed.
Program Support Activities- Serves as first point of contact for office.
Responsible for managing office inbox, answering a broad range of questions and inquiries from students and faculty regarding graduate program and departmental operations, enrollment, required and elective courses, teaching and research assistant assignments, fellowships, degree requirements, deadlines, etc.
Prepare correspondence requiring policy interpretation to prospective students, current students, faculty, staff and other constituents.
Assists with submission of the department Pcard and Tcard transactions and submitting purchasing requests for programs office.
Assists with recruitment event arrangements for travel, hotel, meals and other expenses.
Assists with administration of graduate student recruiting events.
Assist with additional appropriate related graduate programs duties to further the mission of the department.
Other duties as assigned Minimum Qualifications Bachelor’s degree.
Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.
Preferred Qualifications Experience in an academic unit.
Knowledge, Skills and Abilities Excellent command of grammar, spelling, punctuation, and writing skills.
Excellent customer service, follow-up, and technical computer skills.
Ability to organize and manage diverse activities.
Appointment Information This is a 100% full-time Civil Service Graduate Programs Assistant position, appointed on a 12-month basis.
The expected start date is as soon as possible after the close.
The minimum hourly rate for this position is $20.
69 per hour, commensurate with experience and qualifications.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.
sucss.
illinois.
gov/pages/classspec/default.
aspx.
Application Procedures & Deadline Information Applications must be received by 6:00 pm (CST) on February 23, 2024.
Apply for this position using the Apply Now button at the top or bottom of this posting.
In order to be considered as a transfer candidate, you must apply for this position.
Applications not submitted through https://jobs.
illinois.
edu will not be considered.
If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.
For further information about this specific position, please contact Hannah Dorsey at hdorsey@illinois.
edu.
For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.
Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process.
Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.
edu.
Requisition ID: 1022277 Job Category: Administrative Support Apply at: https://jobs.
illinois.
edu
• Phone : (217) 333-2137
• Location : Urbana, IL
• Post ID: 9076682038
