Electives Coordinator - Carle Illinois College of Medicine

Electives Coordinator - Carle Illinois College of Medicine Job Summary The Electives Coordinator is responsible for the coordination of electives, including the design, implementation, assessment/evaluation, and management of academic, evaluative, and administrative activities to ensure fulfillment of learning objectives and experiences.
This position reports to the Clerkship Manager.
Why Work at Carle Illinois College of Medicine? Learn More About the World’s First Engineering-Based Medical School Highlights of Benefits for University of Illinois Employees Duties and Responsibilities Academic processes and ongoing educational activities for electives Work with college leadership and faculty to develop, implement, evaluate, and manage all academic and administrative elements of electives to ensure fulfillment of learning objectives and experiences.
Ensure consistent standards and objectives are met and assist students with completion of requirements associated with electives including procedure lists, case logs, directly observed skills, competency assessments, and Objective Structured Clinical Examinations (OSCEs).
Monitor student progress and independently inform students of incomplete competencies or other course requirements.
Contact faculty after each elective to obtain student assessments and grades, compile grade averages, and forward final evaluations to Elective Director and Office of Academic Affairs for review.
Advise college faculty and leadership on progress, emergent issues, and suggestions for development of the program.
Maintain all elective and course documents including confidential faculty files, student assessments and grades, budget reports, and monthly and annual reports.
Collect and analyze data, provide standard and ad hoc reports, evaluate and offer qualitative recommendations in support of the elective program.
Represent the viewpoint of electives at unit/college/campus/site meetings, and other meetings, provide information, offer recommendations, and advance the interests of the program.
Serve as a resource to faculty and students to interpret educational policies and procedures of the college.
Gather information, analyze operational practices/workflow, and offer recommendations to create new systems or revise established procedures.
Compose correspondence and reports in response to inquiries, or as requested by Elective Directors or Academic Affairs leadership.
Schedule meetings, prepare documentation, and maintain accurate current database files.
Proctor National Board of Medical Examiner (NBME) subject examinations and progress OSCEs.
Development and implementation of the elective curriculum for the placement of students in elective rotations for all affiliated sites Implement and oversee student/faculty appraisal systems based on curriculum and educational experiences.
Disseminate annual evaluation reports to faculty members.
Compile department and faculty appraisals into an annual department report.
Offer suggestions and implement recommendations from administration and faculty following evaluation reviews Administrative and budget-related activities on behalf of electives Coordinate service tracking processes for all faculty providing educational assistance to the electives to ensure accurate and complete effort data is available for payment.
Process procurement transactions and reimbursement vouchers for Elective Directors and faculty.
Make financial recommendations on matters related to curriculum, budget and resource planning, faculty affairs, and personnel management.
Other Attend Elective Subcommittee meetings.
Assist with the planning and implementation of annual retreats and other major events.
As needed, act as backup or for overload, provide direct support to clerkship staff.
Perform other duties as assigned.
Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations.
Foster a culture of diversity and inclusion within the Carle Illinois College of Medicine.
Champion positive inter-professional relationship bridging the college’s private/public organization and missions.
Minimum Qualifications Bachelor’s degree One year of professional work experience in higher education, healthcare, medical education, or related settings.
Demonstrated experience with design, coordination, and evaluation of programs and objectives.
Preferred Qualifications Master’s degree Professional work experience in a university setting.
Experience working with curriculum and/or faculty, preferably in a professional school.
Experience working with B-Line video capture software, Compass, eValue medical education system software, or a comparable program.
Knowledge, Skills and Abilities Excellent verbal and written communication skills.
Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems.
Ability to work collaboratively and in a high-paced environment.
Excellent judgment and discretion, especially in the handling of confidential and/or sensitive issues and information.
Ability to effectively use a variety of software programs and systems, including data entry, retrieval and report generation.
Self-motivated passion for growing and adapting to change.
Ability to manage multiple projects with competing deadlines.
Ability to analyze and develop guidelines, procedures and systems.
High attention to detail with excellent organizational skills.
Knowledge of Liaison Committee on Medical Education (LCME) accreditation standards Knowledge of student and patient privacy regulations (FERPA and HIPAA, etc.
) Appointment Information This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis.
The expected start date is as soon as possible after 12/11/2023.
Salary is commensurate with experience.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.
sucss.
illinois.
gov/pages/classspec/default.
aspx.
Application Procedures & Deadline Information Applications must be received by 6:00 pm (CST) on Wednesday January 3, 2024.
Apply for this position using the Apply Now button at the top or bottom of this posting.
In order to be considered as a transfer candidate, you must apply for this position.
Applications not submitted through https://jobs.
illinois.
edu will not be considered.
If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.
For further information about this specific position, please contact wmmyers@illinois.
edu.
For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.
Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process.
Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.
edu.
Requisition ID: 1021213 Job Category: Administrative Apply at: https://jobs.
illinois.
edu