Accounting Officer - College of Fine and Applied Arts

Accounting Officer - College of Fine and Applied Arts University of Illinois Urbana-Champaign Job Summary The primary responsibility is handling business and accounting tasks within the Performing Arts Service Center (PASC) within the College of Fine and Applied Arts supporting Theatre, Dance, and Krannert Center for the Performing Arts.
Duties & Responsibilities Accounting Review internal University invoices for billings including personnel services, Food Services, events, Scene Shop/KStores sales, etc.
and process those for payment via feeder/JV.
Creates quarterly ticket sales reports and transfers net income.
Creates the monthly sales tax reports that go to System Offices.
Reconciles and approves credit card transactions and expense reimbursements in Chrome River, ensuring compliance with university policies and procedures and verifying accuracy of supporting documentation.
Creates contracts and requisitions, which involves working directly with vendors regarding completion of vendor information forms, requesting documents from vendors as needed such as quotes, invoices, and receipts, and researching and resolving vendor payment issues.
Processes accounting adjustment transactions as necessary, ensuring adjustments conform to university and departmental policies, determining appropriate transaction codes based on the understanding of expenditure codes, manuals, and other references and investigates issues with transactions and resolve as needed.
Cash Handling Processes cash sales for all Krannert Center departments to include credit card sales and transfers and works with department managers to resolve identified discrepancies.
Cash handling contact for the unit including cash deposits for a number of different functions Other Attend and participate in meetings Other duties as assigned Additional Physical Demands Physical exertion is limited.
The majority of tasks are performed at a desk.
Minimum Qualifications 1.
High school diploma or equivalent.
2.
Any one or combination totaling two (2) years (24 months) from the categories below: A.
Course work in accounting, as measured by the following conversion table or its proportional equivalent: - 9 semester hours equals two (2) years (24 months) B.
Course work in any discipline as measured by the following conversion table or its proportional equivalent: - 30 semester hours equals one (1) year (12 months) - Associate's Degree (60 semester hours) equals eighteen (18) months - 90 semester hours equals two (2) years (24 months) C.
Work experience in bookkeeping, office support, or closely related experience.
Knowledge, Skills and Abilities Must be personable and cooperative with co-workers.
Ability to follow written and verbal instruction with minimum amount of supervision Competent with computer and familiarity with Microsoft Office specifically including Word and Excel Working knowledge of the productions and activities carried out in the organization Appointment Information This is a 100% full-time Civil Service 3852 - Accounting Officer position, appointed on a 12-month basis.
The expected start date is as soon as possible after the posting ends.
Salary is commensurate with experience.
Sponsorship for work authorization is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.
sucss.
illinois.
gov/pages/classspec/default.
aspx.
Application Procedures & Deadline Information Applications must be received by 6:00 pm (CST) on December 12, 2023.
Apply for this position using the Apply Now button at the top or bottom of this posting.
In order to be considered as a transfer candidate, you must apply for this position.
Applications not submitted through https://jobs.
illinois.
edu will not be considered.
If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.
For further information about this specific position, please contact Bobbie Clegg at bjclegg@illinois.
edu.
For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.
Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process.
Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.
edu.
Requisition ID: 1021567 Job Category: Administrative Support Apply at: https://jobs.
illinois.
edu