Financial Services Coordinator

JobID: 438 Position Type: Civil Service/Full-Time/Non-Bargaining Unit Date Posted: 9/18/2023 Location: Urbana City Building Date Available: When Filled Salary range: $65,680.
73-$85,384.
95 annually + excellent benefits package including a free standard health insurance option and a generous retirement and vacation package! Job type: Full-time, Non-union, Civil Service, Non-exempt Join Our Team! Are you great with numbers, detail-oriented, and enjoy working with both internal and external customers? The City of Urbana is now accepting applications for a Financial Services Coordinator.
Under general supervision, the Financial Services Coordinator is assigned to perform specific advanced, professional-level financial and technical functions in the following areas: payroll support and financial support.
As assigned, this position is responsible primarily for processing City payroll, interpreting and applying provisions of labor agreements and applicable laws and policies, providing technical support and training to department payroll clerks, overseeing projects that support major areas of the Financial Services division, maintaining and reconciling various subsidiary ledgers, assisting with the annual audit and budget, preparing financial analyses as directed, processing various revenue receipts, and preparing and posting journal entries.
Work requires frequent contact with employees, vendors, and the public, and has access to confidential information.
Essential Duties and Responsibilities • Receives, reviews, and processes personnel action request forms (PARFs), requesting additional information or corrections as necessary.
Coordinates with Human Resources to ensure accurate employee records.
• Receives, reviews, and processes bi-weekly time from various departments, which includes verifying hours and time off, reviewing the trial run for errors, and making changes to the master files.
• Prepares and distributes payroll checks and coordinates payroll direct deposits, including positive pay files with financial institutions.
Prepares and submits appropriate bi-weekly and monthly reports with State, Federal and other organizations, such as Illinois Municipal • Processes various City revenue receipts for deposit such as food and beverage tax, landscape recycling fees, rental registration fees, hotel and motel tax, and local motor fuel tax, online payments, etc.
; verifies calculations of these receipts; enters revenue receipts into financial system; verifies revenue receipts to general ledger.
• Reconciles City’s health, dental, and life insurance payments from payroll records to the amount billed, including payments made from retirees and other agencies, ensuring accuracy of reimbursement to the City.
• Reconciles City’s P-Card payments, follows up with departments for documentation, ensures accuracy of payments, uploads file to financial system.
Oversee P-Card authorized users.
• Prepares financial analysis under the direction of the Financial Services Manager.
• Provides support for the City’s computerized systems, including assistance with implementation of new modules.
• Assists with accounts payable functions as needed.
• Assists during annual budget preparation by creating and providing various supporting documentation reports and answering budget related inquiries regarding employee compensation and benefits.
• Reviews accounts payable transactions ensuring City assets are properly classified.
For a complete list of duties and qualifications, please refer to the job description.
Required / Minimum Qualifications: EDUCATION & EXPERIENCE • Completion of an associate’s degree in Accounting or equivalent.
• Three (3) years of accounting, bookkeeping, payroll or related experience; “experience” is defined as paid, full-time employment.
• Five (5) years of related, professional work experience may substitute for the education requirement.
• Knowledge of basic accounting principles and practices and the analysis and reporting of financial data.
• Excellent interpersonal and customer service skills.
• Strong skills in operating computers and office equipment.
Application Procedure: Apply online by clicking the "Apply" button in the upper-right of this page.
Correspondence will be conducted by e-mail.
The position will remain open until filled, but the first round of application review will take place after October 09, 2023.
Interested applicants are strongly encouraged to apply by that date.
Selection Procedure: This is a Civil Service position and the application questions will serve as the exam for this position.
Once the position has closed, applications will be evaluated for relevant skills, experience and education.
Applicants meeting or exceeding the passing score established by the Urbana Civil Service Commmission will be placed on the Civil Service register for this position.
If you are not one of the top scorers but are on the register, you may be eligible for consideration in the future as positions become available.
The established eligibility list may be used to fill current and future full-time and part-time vacancies during the life of the list.
Questions may be directed to Ranija Turner, Human Resources Manager, at: rsturner@urbanaillinois.
us or call (217) 384-6295.
The City of Urbana provides reasonable accommodations for persons with disabilities; if you need information, please contact the Human Resources Division at the number or e-mail above.
The Organization The City of Urbana, founded in 1833 and the county seat of Champaign County, is a home-rule municipality situated in east central Illinois, approximately 135 miles south of Chicago and 45 miles west of the Indiana border.
The University of Illinois at Urbana-Champaign, the state's flagship university, is located in both Urbana and Urbana's twin city of Champaign.
Urbana's population is estimated at 38,336 and 11.
9 square miles are within the City boundaries.
The City is led by Mayor Diane Wolfe Marlin and operates under the mayor-aldermanic form of government.
On average, Urbana employs 260 full-time personnel.
For more information about the City of Urbana, visit: www.
urbanaillinois.
us.
About the Urbana Community Award-winning dining.
Cutting-edge technology.
World-class education.
Gigabit-speed fiber network.
Urbana is a city where artists, thinkers, and innovators thrive.
And we’re just getting started! Urbana boasts a history built on innovation.
From the famed Morrow Plots, a National Historic Landmark, to the groundbreaking research conducted every day on the flagship campus of the University of Illinois, Urbana embraces creative thinking and diversity to drive innovation and advancement.
We’re connected to each other and the world thanks to an award-winning mass transit district, Amtrak rail, a regional airport, and three major interstates.
Prefer to get around on two wheels? We are proud to be the first Gold Level Bicycle Friendly Community in Illinois.
Our West Urbana neighborhood has been named of the 10 Great Neighborhoods in America by the American Planning Association, and together with our twin city Champaign, we’ve been recognized as the Greatest Food Town in the Midwest by Midwest Living Magazine, as well as an AARP Age-Friendly Community.
Led by Mayor Diane Wolfe Marlin, Urbana’s progressive values include civic engagement, celebrating entrepreneurs and innovators, smart growth, and transparent governance.
Award-winning schools, outstanding parks, a mosaic of diverse and engaged neighborhoods, a robust array of businesses located throughout the city, and reliable public services committed to the best possible quality of life for residents serve to make Urbana a great place for all to thrive.
The City of Urbana Welcomes Diversity! We foster an environment that values and encourages mutual respect, inclusion of all people, and utilizing differences and similarities as an organizational asset.
EOE.